Did you quote all the rentals you need?

C & A Event Planning, Wedding Planning Tips


Ensuring that you have all the necessary rentals accounted for is crucial for a smooth and seamless wedding day. While it’s easy to focus on the big-ticket items like tables, chairs, and linens, there are several smaller details that can easily slip through the cracks. Here are some commonly overlooked rental items to keep on your radar:

  1. Guest Book Tables: Providing a designated space for your guest book ensures that guests can easily find and sign it without feeling crowded or overwhelmed. Don’t forget to rent a table and perhaps some decorative accents to create an inviting display.
  2. Cocktail Hour Tables, Chairs, and Linens: If you’re hosting a cocktail hour before the reception, you’ll need to ensure that there are enough tables and chairs for guests to comfortably mingle and enjoy drinks and appetizers. Don’t forget to rent linens to dress up these tables and create a cohesive look.
  3. Serving Trays: Whether you’re serving hors d’oeuvres during cocktail hour or desserts during the reception, having an ample supply of serving trays ensures that your catering staff can efficiently distribute food and beverages to guests.
  4. Easels for Signage: From welcome signs to seating charts, signage plays an essential role in guiding guests and communicating important information. Renting easels or display stands to showcase your signage ensures that they are prominently and securely displayed throughout your venue.
  5. Card Box: Providing a secure and decorative receptacle for cards and well wishes from guests is essential. Whether you opt for a traditional card box, a vintage suitcase, or a personalized mailbox, make sure to include this item on your rental list.
  6. Dessert Forks or Cake Server: If you’re serving a wedding cake or dessert, don’t forget to rent utensils for cutting and serving. Cake forks or dessert plates can easily be overlooked but are essential for guests to enjoy your sweet treats.

By proactively including these commonly overlooked rental items in your planning and budgeting process, you can avoid last-minute stress and ensure that every detail of your wedding day is thoughtfully curated and executed. So take a moment to review your rental list and make sure you’ve covered all the bases—you’ll thank yourself when your big day arrives and everything falls seamlessly into place.

photograph by Jenny W Photography